When an application or service becomes popular, sooner rather than later there are those who want to take advantage of it. Zoom meetings have proliferated around the world to bridge the gap and make teleworking easier . But if you don't take certain precautions, your account could be exposed, someone could sneak into your meetings or unpleasant and unforeseen situations could arise.
Next we do a review of the Zoom options that you should keep in mind from the field of privacy and security . They will avoid security problems in your meetings and thus you will have everything under control. And best of all, you will avoid fraud and scams related to theft of online data .
End-to-end encryption in meetings
Let's start at an essential point to protect access to Zoom meetings. In English it is known as end-to-end encryption (E2EE). In Spanish, point-to-point encryption, end-to-end encryption or point-to-point encryption. This security measure adds an additional layer to prevent someone from accessing meetings without permission.
Individually, you can enable meetings with end-to-end encryption. You will have to go to the Zoom web portal and there go to Settings> Meeting> Security and activate the option Allow the use of endpoint encryption to extreme . It is also possible to activate this option if you are an administrator of an account or a group of users. You will find the option in the same route to enable this measure in all the users of the account or in a group of users.
In addition to improving access security to Zoom meetings, it automatically disables the ability to enter before the host, cloud recording or live transcription.
Do not share your meeting link
Zoom allows you to add new users to your meetings by providing them with a link. Something simple and comfortable. But that convenience can backfire if you share the link indiscriminately. The result, that your meetings are filled with unwanted visitors .
If you are organizing a private meeting, invite the participants individually. The option to share the link on social networks or other public sources, leave it for events in which you want to have a public.
Deactivate your personal ID in public events
In this sense, it is also convenient to separate public meetings from private meetings. Zoom has a very useful option called Personal Meeting ID that can be used to start instant meetings with people you meet regularly. But if you spread that ID in public meetings, in the future you will receive unexpected visits .
You can activate and deactivate the meeting personal ID from the Zoom web portal, going to Profile> Meeting personal ID> Edit and checking or unchecking the option Use this ID for instant meetings . Finally, you will have to click on Save changes .
Use the Waiting room
A similar option to the previous one is the Waiting room of Zoom. It is a virtual space prior to the meeting itself and that serves, as its name indicates, to wait before the meeting itself. “As the meeting host, you can admit attendees one at a time or direct them to a Waiting Room and admit them all at once.”
With the Waiting room you will prevent from entering users without permission . You will decide who enters and who does not, in case someone wants to access a meeting to which they were not invited. You can activate the Waiting room as a user, from the Zoom web portal, in Settings> Meeting> Security> Waiting room .
If you are an administrator of several accounts or groups, you will find the option in the same Zoom web portal under the menu Account / user administration> Account settings / Group administration> Security> Waiting room .
You can configure the Waiting Room so that everyone can go automatically or only one type of user. In addition, you can customize the Room with a title, logo, description, etc.
Do not let them enter before you
If you turn on peer-to-peer encryption in your Zoom meetings, forget about this point. If not, when you create a meeting you can prevent other users from entering before you. In Zoom's words, “Allowing participants to join before the host allows attendees to join the meeting before the host joins or when the host is unable to join the meeting. attend the meeting. ”
When you schedule a meeting, in Edit this meeting> Meeting options you will see the function Allow participants to join before the start time . You can activate it or not. If you activate it, anyone who has been invited to the meeting will be able to access it before you. If you deactivate it, you will be the first to join the meeting.
Block and remove unwanted participants
If all of the above has not helped you to put unwanted visitors in check, you can always go to the Security tab of Zoom meetings. Once the meeting has started, you will see a series of icons with the most practical functions at the bottom of the screen. There is Security , which contains several options to avoid problems and control the meeting.
You can block the meeting once it has started so that no one else enters. It is the virtual equivalent of locking a meeting room when the chat has started. Anyone who is late will not be able to enter. From there you can also enable the waiting room .
If there are participants who do not respect the rules and behave in a reprehensible way, you can do several things about it. For starters, you can disable your audio , disable your video , prevent screen sharing … And finally Remove participant to kick that user out of the Zoom meeting.
