Since the birth of Gmail, one of its strengths was that you could store email messages with virtually no limits. The storage space it offered was unrivaled. Another differentiating element was its integrated search engine . If Google found everything on the web, the Gmail search engine, also from Google, found any email you had in your account, no matter what folder it was in. But that does not mean that we want to keep our email organized. And that's what the Gmail filters are for .
Basically, Gmail filters “allow you to assign a label to your messages, archive them, delete them, star them or forward them automatically.” Come on, they automate any task that you normally do with your emails. They save you from having to do it by hand, one by one. Ideal for classifying emails in batches, eliminating spam and, ultimately, keeping your inbox orderly and to a minimum.
Create filters Gmail
To start creating your own Gmail filters you will have to go to Gmail's own search box or search box. Of course, in its online version. At the moment, mobile applications do not offer filters of this type . To help you, you can click on the icon on the right Show search options . There you will see all the possibilities when searching for an email message.
You can search by sender, recipient, subject, message content, size, date received and / or if it contains attachments. At the end of that search box, you will see the option Create filter .
Another way to create a filter is to use a message as an example. That is, you open a received message, open the menu More and choose the option Filter similar messages . You will have to narrow the filter so that it does not end up filtering too many messages.
Filters affect all messages that you have in your Gmail account. Except if you create a filter to forward messages. That filter will affect only new messages. When configuring the filter, you can indicate that also applies to conversations that meet the criteria.
What can filters do for you?
With Gmail filters you can do a lot if you receive a large number of emails. For example, you can group or tag messages that include attachments . Or classify those that are notifications from social networks . Another option is to mark messages that have to do with mailing lists or in which we appear in copy but we are not the only recipient or the main recipient.
Specifically, these are the actions that a Gmail filter can do when the rules you have previously configured are met.
Archive messages Mark as read Highlight messages Tag messages Resend and / or remove Mark, or not, as important As I said at the beginning, with the filters you can do the same thing that Gmail allows manually. But with the advantage of executing these tasks automatically and on a group of messages in one go. Fast and effective.
Change Gmail filters
Once you have created Gmail filters, you can edit them and change their rules whenever you want. Just go to Settings> See all settings> Filters and blocked addresses . There you will see the list of filters that you have created. By clicking on Edit or Delete you can change or delete it.
When you have edited a filter, you must click on Continue> Update filter to make the changes effective. This will apply again with the new rules you have configured.
Another possibility that Gmail offers is to export or import filters . Although they are easy to create and very simple, if you have a collection of filters and want to share it with other Gmail accounts, you can do it comfortably.
From Configuration> See all settings> Filters and blocked addresses , we mark the filters that we want to export and click on Export . You will get a file in XML format that you can edit by hand with a text editor.
To import that file you will have to go to Configuration> See all settings> Filters and blocked addresses and in Import filters , choose the file in question, open it and then click on Create filters . He has no more.
With Gmail filters you will keep your email messages at bay. No matter how many you receive, they will end up on their site without you having to order yourself.
